Cell Phone, Internet, Social Media usage
Cell Phone Policy
Template
The cellular phone policy applies to any device that makes or receives phone calls, leaves messages, sends text messages, surfs the Internet, or downloads and allows for the reading of and responding to email whether the device is company-supplied or personally owned.
Cell Phones or Similar Devices at Work
Aegis Industries is aware that employees utilize their personal or company-supplied cellular phones for business purposes. At the same time, cell phones are a distraction in the workplace. To ensure the effectiveness of instruction/hands-on activities, in addition to safety of all employees; all employees are asked to leave cell phones at their desk or out of the working/learning environment. Nevertheless, on the unusual occasion of an emergency or anticipated emergency that requires immediate attention, please inform your supervisor and ask for guidance. Cell phones being used productively are ok.
Employees who violate this policy will be subject to disciplinary actions, up to and including employment termination.
This policy does not supersede the local school or county board of education policy.
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.
Computer and Internet Policy
Voice mail, email, and Internet usage assigned to an employee’s computer or telephone extensions are solely for the purpose of conducting Company business. Some job responsibilities at Aegis Industries require access to the Internet and the use of software, in addition to the Microsoft Office suite of products. Only people appropriately authorized, for Company purposes, may use the Internet or access additional software.
Internet Usage
Internet use, on Aegis Industries time, is authorized to conduct Company business only. Internet use brings the possibility of breaches to the security of confidential Company information. Internet use also creates the possibility of contamination to Aegis Industries networking system via viruses or spyware. Spyware allows unauthorized people, outside the Company, potential access to Company passwords and other confidential information.
Removing such programs from the Aegis Industries network requires IT staff to invest time and attention that is better devoted to progress. For this reason, and to assure the use of work time appropriately for work, we ask employees to limit Internet use.
Additionally, under no circumstances may Company computers or other electronic equipment be used to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or non-business-related Internet sites. Doing so can lead to disciplinary action up to and including termination of employment.
Email Usage at Company
Email is to be used for Aegis Industries business only. Company confidential information must not be shared outside of the Company, without authorization, at any time. Employees are not to conduct personal business using the Company computer or email.
Please keep this in mind, when considering, forwarding non-business emails to associates, family or friends. Non-business related emails waste company time and attention.
Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to the company’s sexual harassment policy.
Emails That Discriminate
Any emails that discriminate against employees by virtue of any protected classification including race, gender, nationality, religion, and so forth, will be addressed according to the company’s harassment policy.
These emails are prohibited at Aegis Industries. Sending or forwarding non-business emails will result in disciplinary action that may lead to employment termination.
Company Owns Employee Email
Keep in mind that the Company owns any communication sent via email or that is stored on company equipment. Management and other authorized staff have the right to access any material in your email or on your computer at any time. Do not consider your electronic communication, storage or access to be private if it is created or stored within the company networking system.
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.
Social Media Policy
Aegis Industries recognizes the importance of the Internet in shaping public thinking about your company and our current and potential products, employees, partners, and customers. Aegis Industries also recognizes the importance of our employees joining in and helping shape industry conversation and direction through blogging and interaction in social media. Therefore, Aegis Industries is committed to supporting your right to interact knowledgeably and socially in the blogosphere and on the Internet through blogging and interaction in social media.
Consequently, these guidelines in this blogging and social media policy will help you make appropriate decisions about your work-related blogging and the contents of your blogs, personal Web sites, postings on wikis and other interactive sites, postings on video or picture sharing sites, or in the comments that you make online on blogs, elsewhere on the public Internet, and in responding to comments from posters either publicly or via email. The West Virginia Department of Education Internet Use Policy and Email Policies remain in effect within Simulated Workplace environment.
These guidelines will help employees open up a respectful, knowledgeable interaction with people on the Internet. They also protect the privacy, confidentiality, and interests of Aegis Industries, as well as current and potential products, employees, partners, customers, and competitors.
Guidelines for Interaction about Aegis Industries on the Internet
Media Contact Component of the Blogging Policy
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.
Template
The cellular phone policy applies to any device that makes or receives phone calls, leaves messages, sends text messages, surfs the Internet, or downloads and allows for the reading of and responding to email whether the device is company-supplied or personally owned.
Cell Phones or Similar Devices at Work
Aegis Industries is aware that employees utilize their personal or company-supplied cellular phones for business purposes. At the same time, cell phones are a distraction in the workplace. To ensure the effectiveness of instruction/hands-on activities, in addition to safety of all employees; all employees are asked to leave cell phones at their desk or out of the working/learning environment. Nevertheless, on the unusual occasion of an emergency or anticipated emergency that requires immediate attention, please inform your supervisor and ask for guidance. Cell phones being used productively are ok.
Employees who violate this policy will be subject to disciplinary actions, up to and including employment termination.
This policy does not supersede the local school or county board of education policy.
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.
Computer and Internet Policy
Voice mail, email, and Internet usage assigned to an employee’s computer or telephone extensions are solely for the purpose of conducting Company business. Some job responsibilities at Aegis Industries require access to the Internet and the use of software, in addition to the Microsoft Office suite of products. Only people appropriately authorized, for Company purposes, may use the Internet or access additional software.
Internet Usage
Internet use, on Aegis Industries time, is authorized to conduct Company business only. Internet use brings the possibility of breaches to the security of confidential Company information. Internet use also creates the possibility of contamination to Aegis Industries networking system via viruses or spyware. Spyware allows unauthorized people, outside the Company, potential access to Company passwords and other confidential information.
Removing such programs from the Aegis Industries network requires IT staff to invest time and attention that is better devoted to progress. For this reason, and to assure the use of work time appropriately for work, we ask employees to limit Internet use.
Additionally, under no circumstances may Company computers or other electronic equipment be used to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or non-business-related Internet sites. Doing so can lead to disciplinary action up to and including termination of employment.
Email Usage at Company
Email is to be used for Aegis Industries business only. Company confidential information must not be shared outside of the Company, without authorization, at any time. Employees are not to conduct personal business using the Company computer or email.
Please keep this in mind, when considering, forwarding non-business emails to associates, family or friends. Non-business related emails waste company time and attention.
Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to the company’s sexual harassment policy.
Emails That Discriminate
Any emails that discriminate against employees by virtue of any protected classification including race, gender, nationality, religion, and so forth, will be addressed according to the company’s harassment policy.
These emails are prohibited at Aegis Industries. Sending or forwarding non-business emails will result in disciplinary action that may lead to employment termination.
Company Owns Employee Email
Keep in mind that the Company owns any communication sent via email or that is stored on company equipment. Management and other authorized staff have the right to access any material in your email or on your computer at any time. Do not consider your electronic communication, storage or access to be private if it is created or stored within the company networking system.
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.
Social Media Policy
Aegis Industries recognizes the importance of the Internet in shaping public thinking about your company and our current and potential products, employees, partners, and customers. Aegis Industries also recognizes the importance of our employees joining in and helping shape industry conversation and direction through blogging and interaction in social media. Therefore, Aegis Industries is committed to supporting your right to interact knowledgeably and socially in the blogosphere and on the Internet through blogging and interaction in social media.
Consequently, these guidelines in this blogging and social media policy will help you make appropriate decisions about your work-related blogging and the contents of your blogs, personal Web sites, postings on wikis and other interactive sites, postings on video or picture sharing sites, or in the comments that you make online on blogs, elsewhere on the public Internet, and in responding to comments from posters either publicly or via email. The West Virginia Department of Education Internet Use Policy and Email Policies remain in effect within Simulated Workplace environment.
These guidelines will help employees open up a respectful, knowledgeable interaction with people on the Internet. They also protect the privacy, confidentiality, and interests of Aegis Industries, as well as current and potential products, employees, partners, customers, and competitors.
Guidelines for Interaction about Aegis Industries on the Internet
- If employees are developing a Web site or writing a blog that will mention Aegis Industries and/or current and potential products, employees, partners, customers, and competitors, identify that you are an employee of Aegis Industries and that the views expressed on the blog or Web site are yours alone and do not represent the views of the company.
- All employees of Aegis Industries are allowed to advertise as long as nothing negative is said about Aegis Industries.
- If you are developing a site or writing a blog that will mention Aegis Industries and/or current and potential products, employees, partners, customers, and competitors, as a courtesy to the company, please let your manager know that you are writing them. Your supervisor may choose to visit from time to time to understand your point of view.
- Employees may not share information that is confidential and proprietary about the company. This includes information about trademarks, upcoming product releases, sales, finances, number of products sold, number of employees, company strategy, and any other information that has not been publicly released by the company.
These are given as examples only and do not cover the range of what the company considers confidential and proprietary. If you have any question about whether information has been released publicly or doubts of any kind, speak with your manager and the Public Relations department before releasing information that could potentially harm Aegis Industries, or our current and potential products, employees, partners, and customers. Employees may also want to be aware of the points made in the non-disclosure agreement signed when they joined Aegis Industries.
- Company logos and trademarks may not be used without explicit permission in writing from the company. This is to prevent the appearance that employees speak for or represent the company officially.
- Speak respectfully about the Aegis Industries and current and potential employees, customers, partners, and competitors. Do not engage in name calling or behavior that will reflect negatively on Aegis Industries reputation. Note that the use of copyrighted materials, unfounded or derogatory statements, or misrepresentation is not viewed favorably by Aegis Industries and can result in disciplinary action up to and including employment termination.
- Aegis Industries encourages employees to write knowledgeably, accurately, and using appropriate professionalism. Despite disclaimers, your Web interaction can result in members of the public forming opinions about Aegis Industries and its employees, partners, and products.
- Honor the privacy rights of current employees by seeking their permission before writing about or displaying internal company happenings that might be considered to be a breach of their privacy and confidentiality.
- Employees may not sell any product or service that would compete with any of Aegis Industries products or services without permission in writing from the president. This includes, but is not limited to training, books, products, and freelance writing. If in doubt, talk with your manager and the president.
- Recognize that you are legally liable for anything you write or present online. Employees can be disciplined by the company for commentary, content, or images that are defamatory, pornographic, proprietary, harassing, libelous, or that can create a hostile work environment. Employees can also be sued by company employees, competitors, and any individual or company that views your commentary, content, or images as defamatory, pornographic, proprietary, harassing, libelous or creating a hostile work environment.
Media Contact Component of the Blogging Policy
- Media contacts about Aegis Industries and current and potential products, employees, partners, customers, and competitors should be referred to your supervisor or the administrator of your school.
_______________________ ____________________
Employee Signature Date
This policy in no way supersedes the county/school policy.